5 years, 6 months ago
There is a lot of work that goes into a move before you even start to pack. It's never too early to start planning. Giving yourself at least 3-8 months, depending on the scale of the company, is usually a smart move. There are a lot of different angles involved (employees, utility services, budgeting, inventory, etc) so before anything compile a portfolio that contains the documentation and contacts you'll need during the moving process. Plan your move out to a set schedule and use a core team within your staff to make sure these deadlines are met, as you may be too busy addressing the other details instead of helping pack.
Early in the planning stages you should find out the phone/power/internet capabilities of your new location and determine if they will meet your company's needs. If not you will need to hire an IT consultant or talk with your current providers to find out what options you have. Moving into a new location may require a technician to set up new lines or hardware. Determine what will need to be done as soon as possible and give yourself enough time to have this done. When you are making arrangements look into other service options for your power and internet as this is a good chance to change plans to save money.
You should also start shopping for quotes from professional moving companies early on. There are many local and long distance moving companies that specialize in full-service moving for businesses. Gather price quotes from at least three different moving companies and review their online standings and Moving Authority ratings before coming to a decision. When asking for quotes moving companies should offer to have a relocation consultant come out to visit your office and offer their advise as well as a price quote. Ask plenty of questions and provide as many details as you can to determine if the company offers the right service for your move.
Use this Move As An Opportunity to Upgrade
As you are going through the inventory of the office and packing, look out for anything that has been in need of upgrading or could reasonably be upgraded given your current budget. Old furniture and technology can be donated to charity or nonprofit organizations. Office appliances like commercial printers can sometimes be sold to other companies or even back to their providers. Call the provider and ask if they offer any help with either of these transactions.
This is also a good opportunity to upgrade your office furniture and technology in ways that can dramatically improve your employees' performances. Have a meeting early in the planning stages of your move to hear your staff's input and field questions regarding the move. This is a good way to both gather ideas of what you need to address and to get your staff excited about the move.
For example, if you use LAN lines to provide internet to computers consider using wireless routers. This can be taken another step by taking the wireless capability into consideration when organizing your new office and purchasing furniture that employees can comfortably use with their laptops.
Have Backup Plans
Complications can arise at pretty much any stage in the move. Planning ahead is one of the two main ways to not let a move slow down your company more than you had envisioned, the other is taking the extra steps to have backup plans. Approach every decision with foresight so you don't end up rained out on moving day, stuck with an unwanted wall because of a flaky contractor, or phoneless on your first day open and with no plan to solve these or any other potential problems.
Have the New Office Ready By Moving Day
By moving day your new office should be ready for you to move in, unpack, and start working. Have all of your permits and licenses in order, your utility services up and running, and any renovations you are having done to the new building already completed. Your old office should be completely packed and everything should be labeled by its destined room so movers can unload everything directly from the truck to its new home. If possible try to set up a rudimentary receptionist desk at your new office before taking the lines down at the old location, or hire an outside consulting service to manage your phones and books on moving day.
Acclaimed Office Movers are here to help you make sure your office move goes smoothly and stress free by providing our professional services and state of the art moving equipment.
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